Submission Guidelines


Who Can Submit?

Anyone may submit an original article to be considered for publication in the Occasional Paper Series provided he or she owns the copyright to the work being submitted or is authorized by the copyright owner or owners to submit the article. Authors are the initial owners of the copyrights to their works (an exception in the non-academic world to this might exist if the authors have, as a condition of employment, agreed to transfer copyright to their employer).

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General Submission Guidelines

Manuscripts should be submitted electronically to the Occasional Paper Series online submission system.

We publish papers between 4,000-6,000 words and, from time to time, papers of between 12,000-15,000 words.

Submitted articles cannot have been previously published, nor be forthcoming in an archival journal or book (print or electronic). Please note: "publication" in a working-paper series does not constitute prior publication. In addition, by submitting material to the Occasional Paper Series, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of the editorial decision process at the Occasional Paper Series. If you have questions about the submission terms for the Occasional Paper Series, please contact the managing editor.

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Formatting Requirements

The Occasional Paper Series has no general rules about the formatting of articles upon initial submission. There are, however, rules governing the formatting of the final submission. See Final Manuscript Preparation Guidelines for details.

  • Manuscripts must be prepared using a standard word processing program and submitted in .doc format. Please do not submit manuscripts in any other format than MS Word (.doc or .docx)
  • Pages should be numbered and double-spaced.
  • Authors are expected to cite sources following the guidelines of the 6th edition of the Publication Manual of the American Psychological Association (which follows an "author date" system for citing materials).
  • Manuscripts should not exceed 6000 words, excluding reference lists, notes, and ancillary materials. On occasion, we accept longer manuscripts of up to 15,000 words.
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    All research must adhere to local IRB guidelines. Additionally, if informants are directly quoted or their words paraphrased then authors must notify them of the potential publication in the Occasional Paper Series. Authors must have signed permissions to use images of people and/or their work. If the submission is accepted, we will ask you to confirm that you have this informed consent documentation by submitting an Informed Consent Documentation form. The public aspect of this online journal makes this especially important.

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    Review Procedure

    All submissions will go through a blind peer review process. To preserve author anonymity, authors should remove all means of self-identification within the manuscript (text and footnotes) and abstract.

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    Rights for Authors and the Occasional Paper Series

    As further described in our submission agreement (the Submission Agreement), in consideration for publication of the article, the authors assign to the Occasional Paper Series all copyright in the article, subject to the expansive personal--use exceptions described below.

    Attribution and Usage Policies

    Reproduction, posting, transmission or other distribution or use of the article or any material therein, in any medium as permitted by a personal-use exemption or by written agreement of the Occasional Paper Series, requires credit to the Occasional Paper Series as copyright holder (e.g., Occasional Paper Series © 2021).

    Permission to reprint articles may be granted at the discretion of the editor-in-chief, no sooner than one year after original publication.

    Personal-use Exceptions

    The following uses are always permitted to the author(s) and do not require further permission from the Occasional Paper Series provided the author does not alter the format or content of the articles, including the copyright notification:

    • Storage and back-up of the article on the author's computer(s) and digital media (e.g., diskettes, back-up servers, Zip disks, etc.), provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);
    • Posting of the article on the author(s) personal website, provided that the website is non-commercial;
    • Posting of the article on the internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the author(s)'s place of employment; and
    • Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.

    People seeking an exception, or who have questions about use, should contact the managing editor.

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    General Terms and Conditions of Use

    Users of the Educate website and/or software agree not to misuse the Educate service or software in any way.

    The failure of Educate to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between Educate and the Author(s) regarding submission of the Article.

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